Exhibitor Information for Animate Florida 2016

Thank you for your interest in setting up as an Exhibitor, Vendor, Independent Publisher, Developer, Crafts Person, Artist, Writer or Filmmaker at Animate Florida 2016.

Animate Florida continues to grow each year and had over 12,000 unique individuals in attendance for our 2015 event, and even more attendees expected in 2016! Animate Florida is once again a 3 day event and will take place September 16-18, 2016.

All Exhibitors, Vendors, Artists, etc… will be located in The Greater Fort Lauderdale Convention Center.

Artists, Writers, Filmmakers, and Indie Publishers are encouraged to submit a 848px wide by 315px tall banner for the website to promote their appearance. Banners may be emailed to mike@floridasupercon.com and should represent the work that that will be on display at the convention. Please email us the banner as soon as possible, so we can give you the best possible promotion.

Convention Event Hours / Exhibition Room Hours:
Friday, 12:00PM – 1:00AM / 12:00PM – 8:00PM
Saturday, 10:00AM – 2:00AM / 10:00AM – 8:00PM
Sunday, 10:00AM – 8:00PM / 10:00AM – 6:30PM

Exhibitors who arrive on Thursday between 2pm and 10pm, or Friday between 8am and 11am check in at the Exhibitor check in table by the loading dock. There will be no check in at the loading dock after 11:00am on Friday. Anyone checking in late must check in at the front registration desk for Exhibitors and Artists in the main lobby. Your assignment will be confirmed before the event, but all badges must be picked up at the show and will not be mailed prior to the event.

Assignment of space will be by show management. We will try to accommodate as many special requests as possible but cannot guarantee where you will be located.

Electrical service is available directly from Edlen Electric at the Greater Fort Lauderdale Convention Center. A Convention Services Fact Sheet will be emailed to you with information. Please remember to order in a timely manner if you wish to receive the early incentive rates.

PLEASE NOTE YOU MAY NOT SELL THE FOLLOWING ITEMS AT ANIMATE FLORIDA
* FOOD
* VAPE or TOBACCO PRODUCTS
* SWORDS, KNIVES, GUNS, or WEAPONS
* BOOTLEGS
* HOVERBOARDS
* LIVE ANIMALS

Please email mike@floridasupercon.com or call 954.399.1330 for additional assistance.

EXHIBITOR & VENDOR BOOTHS

10 x 10 STANDARD PIPE & DRAPE CORNER BOOTHS: $695
10×10 STANDARD INLINE PIPE & DRAPE BOOTH: $595
Exhibitor and Vendor Booths are 10′ X 10′ pipe and draped areas. Each booth comes with exhibitor badges (3 badges for 1 booth, 5 badges for 2 booths, 6 badges for 3 booths, and one badge for each additional booth purchased), one eight foot table, two chairs, a small company sign, and a small garbage can. Corner Booths come with an additional six foot table for the 2nd face out. Additional tables are available from the decorator for a fee, or you may bring your own. Electricity is available for order from the convention center for a fee. Additional exhibitor badges are $55. Badges are non-transferable. Please note that by purchasing exhibitor space at Animate Florida you are agreeing to the terms and conditions below.

CLICK HERE to order space online or go to https://register.growtix.com/es/animate_florida

CRAFTSPERSON BOOTHS
10×10 PIPE & DRAPE CORNER BOOTHS: $550
CRAFTSPERSON 10×10 PIPE & DRAPE INLINE BOOTHS: $450
Craftsperson Booths are 10′ X 10′ pipe and draped areas. These booths are specifically for Craftspersons who are selling their own HAND CRAFTED creations / items. INDIVIDUALS SELLING IN THESE SPACES MAY NOT SELL ANY ITEM NOT CREATED BY THEMSELVES. T-Shirt companies do not qualify for this space. Each booth comes with exhibitor badges (2 badges for one booth, or 3 badges for 2 booths), one eight foot table, two chairs, a small company sign, and a small garbage can. Corner booths are provided with one eight foot table, and one six foot table. Additional tables are available from the decorator for a fee, or you may bring your own. Electricity is available for order from the convention center for a fee. Additional exhibitor badges are $55. Badges are non-transferable. Please note that by purchasing exhibitor space at Animate Florida you are agreeing to the terms and conditions below. CLICK HERE to order space online or go to https://register.growtix.com/es/animate_florida

PREMIUM ARTIST / PUBLISHER / COSPLAYER / WRITER / FILMMAKER BOOTHS
10×10 STANDARD INLINE PIPE & DRAPE BOOTH: $450
10×10 CORNER PIPE & DRAPE BOOTH: $550
Independent Publisher and Premium Artist/Writer/Filmmaker/Cosplayer booths are 10′ X 10′ pipe and draped areas. These booths are specifically for Independent Publishers, Artists, Filmmakers, and Writers who are selling their own created or published work. INDIVIDUALS SELLING IN THESE SPACES MAY NOT SELL ANY ITEM NOT CREATED BY THEMSELVES. T-Shirt companies do not qualify for this space. There is a limit of two Indie Press booths per company. If you need more booth space, you will be required to purchase an exhibitor booth at full price. If you are and indie publisher, all items for sale must be published by your company. If you are an artist, all art (including prints) must be created by the person purchasing the booth, and the artist must be in attendance at the show. Each booth comes with exhibitor badges (2 badges for one booth, or 3 badges for 2 booths), one eight foot table, two chairs, a small company sign, and a small garbage can. Corner booths are provided with one eight foot table, and one six foot table. Additional tables are available from the decorator for a fee, or you may bring your own. Electricity is available for order from the convention center for a fee. Additional exhibitor badges are $55. Badges are non-transferable. Please note that by purchasing exhibitor space at Animate Florida you are agreeing to the terms and conditions below. CLICK HERE to order space online or go to https://register.growtix.com/es/animate_florida

INDEPENDENT VIDEO GAME DEVELOPER BOOTHS
10×10 STANDARD INLINE PIPE & DRAPE BOOTH: $450
10×10 CORNER PIPE & DRAPE BOOTH: $450
Indie Video Game Developer Booths are 10′ X 10′ pipe and draped areas. These booths are for Independent Video Game Developers ONLY! Each booth comes with exhibitor badges (2 badges for one booth, or 3 badges for 2 booths), one eight foot table, two chairs, a small company sign, and a small garbage can. Corner booths are provided with one eight foot table, and one six foot table. Electricity is available for order from the convention center for a fee. Additional exhibitor badges are $55. Badges are non-transferable. Please note that by purchasing exhibitor space at Animate Florida you are agreeing to the terms and conditions below. CLICK HERE to order space online or go to https://register.growtix.com/es/animate_florida

ARTIST ALLEY: $225
Artist Alley is the area of the show designed for established and upcoming artists, writers, filmmakers, and cosplayers. Artist spaces are approx. 8 foot wide by 6 foot deep and come with with (1) eight foot long table, 2 chairs and 2 Badges. These tables are placed directly next to each other in a row. Only one space may be purchased per artist.  If you need more than one space, we suggest you upgrade to an Exhibitor or Premium Artist Booth. These spaces are reserved for aspiring artists who are selling/promoting their own personal work and MAY NOT be used to sell other merchandise not created by the artist. Independent Publishers and Craftspersons belong in the Indie Publisher / Craftsperson sections. ARTISTS who wish to be promoted on our website, please create a 851px wide x 315px tall banner featuring your artwork and send to mike@floridasupercon.com. We will be more than happy to add your image (pending approval) to promote you as an Artist, but we do not have the ability to create images for every Artist in Artist Alley. That’s where your Artistic skill comes in. As well, please provide a brief bio (1 paragraph) and website link.
 Please note that by purchasing exhibitor space at Animate Florida you are agreeing to the terms and conditions below. CLICK HERE to order space online or go to https://register.growtix.com/es/animate_florida

For any questions contact Mike Broder mike@floridasupercon.com or call 954.399.1330

PLEASE NOTE THE FOLLOWING TERMS YOU AGREE TO BY PURCHASING SPACE AT ANIMATE FLORIDA

1. Booths must remain intact and manned throughout the hours of the convention and may not be dismantled prior to the closing of the convention. ANIMATE FLORIDA will not be held responsible for any issues arising from an unmanned booth during show hours. The loading dock will not be open for breakdown prior to the close of the exhibition room. If you break down your space prior to the end of the show you will be banned from setting up at future shows. Attendee’s have paid for the ability to shop with Vendors and Exhibitors and expect them to be set up during show hours. By breaking down early you are doing both the attendees and the show a disservice. Please be advised that there are vendors and artists that we will no longer welcome back due to breaking this rule. The shows management takes this very seriously. It is unfair to attendees, the show and other vendors to break down early. If you cannot stay until the end of the show, please do not set up.

2. Exhibitors must comply with all local, state and federal laws, and will not hold management liable for any breaches, losses, or damage to themselves or their property. All exhibitors agree to hold blameless ANIMATE FLORIDA and all ANIMATE FLORIDA staff members and workers against any loss, damage, theft, expenses, claims or actions arising from any  personal or property damage, loss or theft due to said exhibitors participation in ANIMATE FLORIDA. ANIMATE FLORIDA agrees to pay for overnight security in the main exhibit hall. Exhibitor is responsible for their own security during show hours.

3. In addition, all vendors/exhibitors/artists acknowledge that ANIMATE FLORIDA and all ANIMATE FLORIDA staff members, workers, employees and agents, will NOT provide or maintain insurance coverage for vendors/exhibitors persons or property, and it is their sole responsibility to obtain insurance covering loss.

4. ANIMATE FLORIDA in no way endorses any artists/vendors/exhibitor’s merchandise, exhibits, views, beliefs, or actions. All artists/vendors/exhibitors are deemed to be their own business/entity and in no way reflect the views, beliefs, intentions and/or direction of ANIMATE FLORIDA. Artists/vendors/exhibitors do not represent ANIMATE FLORIDA in any way.

5. All merchandise bought or sold at the ANIMATE FLORIDA is done strictly between artists/vendors/exhibitors and attendees/buyers, ANIMATE FLORIDA is not party to or responsible in any way for any transactions made between said parties.

6. NO SWORD VENDORS OR WEAPONS VENDORS ALLOWED. THIS INCLUDES SWORDS, KNIFES, OTHER SHARP ITEMS, TAZERS, LASERS, ETC… ANYTHING THAT IS A WEAPON. Anyone who attempts to sell weapons at the show will be asked to remove the items from their booth. Repeat offenders will be asked to leave the show, with no refund given.

7. NO VAPE, TOBACCO, OR ANY TYPE OF SMOKING SALES ARE ALLOWED. THIS IS AN ALL AGES COMIC BOOK / ANIME CONVENTION AND WE DO NOT ENCOURAGE SMOKING OF ANY KIND. IF YOU SELL VAPE, TOBACCO, OR ANY TYPE OF SMOKING ITEMS AT THE SHOW YOU WILL BE ASKED TO LEAVE, WITH NO REFUND GIVEN.

8. No Bootleg DVD’s or CD’s. Representatives from various studios will be at the convention. Anyone selling unauthorized merchandise that infringes upon their copyright or licensing agreements (or any other studios) will be asked to leave the show. No refunds will be given if you break this rule and are asked to leave.

9. No outside food vendors are allowed. The Greater Fort Lauderdale Convention Center has an exclusive on food sales. This applies to Food Trucks on Convention Center property. This applies to Pocky and Ramune as well.

10. All adult materials must be either behind the table or, if displayed on a table or display rack bagged or covered so that minors may not open it. Any adult material containing nudity must be covered in accordance with local and state laws. Artists/Exhibitors agree not to sell any adult materials to minors. Violating this rule is cause for immediate dismissal from the show with no refund, and being banned from any future events hosted by the shows management.

11. No Live Animals. Exhibitors may not engage in the sale of living animals at the event.

12. Nudity is NOT allowed in the convention center under any circumstances.

13. No Bingo, Lottery type gaming (or gambling of any sort) is allowed.

14. No Sales Onsite or Promotion for Online or Offsite Sales of any guns real or replica.

15. State tax is the responsibility of the artist/vendor to collect according to state laws.

16. No exhibit may block or interfere with other exhibits or with the aisle space. Any damage caused to the building or its furnishings by the Artist/Exhibitor are the sole responsibility of the Artist/Exhibitor.

17. Should you (the exhibitor) find that you are not able to attend ANIMATE FLORIDA and have already paid for your space, the policy is as follows: A refund will be given – minus a $150 cancellation fee for Exhibitor Booths prior to 6/1/16, and $75 for Artist Tables prior to 6/1/16. Between 6/1/16 and 8/1/16 a refund will be given minus a $250 cancellation fee for Exhibitor Booths and $125 for Artist Tables. After 8/1/16 a refund will be given minus a $350 cancellation fee for Exhibitor Booths and $165 for Artist Tables.

18. Abandoned Property: Any property not removed from the Greater Fort Lauderdale Convention Center that has not been claimed within forty-eight (48) hours following the end of the event will be considered abandoned by the Exhibitor.

19. ANIMATE FLORIDA reserves the right to change, amend, and add to the rules and regulations of the show at anytime. In the event that you new rules are added that prevent you from selling your core product, you will be notified and refunded in full.

For questions about vendor space, placement and availability, contact mike@floridasupercon.com or call 954.399.1330

All mail should be addressed to:
Super Conventions
823 NW. 57th St.
Fort Lauderdale, FL. 33309